Facility Rental
To reserve a facility, please fill out the form under the appropriate facility tab that you are interested in.

Rutgers Recreation offers a wide variety of services, from equipment rental to facility rental, memberships and guest passes. If you can’t find what you’re looking for, email us at recreation@rci.rutgers.edu and we’ll try to help you out.

  • Facility Reservation Request (click appropriate location tab)
  • Equipment Rental

Reservations for the College Avenue Gymnasium, the Werblin Recreation Center, the Cook/Douglass Recreation Center, the Livingston Recreation Center and the outdoor fields are governed by the following policies. Please read them carefully before you file a facility reservation request.

All Facility Reservation Requests Must Be Filled:
1.  At least two weeks in advance of the date requested; one month in advance if the request is a special event.*
2.  By an officer or a director of a registered club, organization, department or alumni group on campus.
*Reservations will not be reviewed for fall semester before July 1, for spring semester before December 1 and for summer session before March 1.

Facility Reservation Requests Will be Reviewed Within 48 Hours Unless:
1.  The request is submitted on a Friday.
2.  Approvals are needed from the Intramural Director for tournaments.
3.  It is a special event requiring assistance from Facilities Maintenance and the Campus Police.

Special Event planning includes the sponsoring group meeting with recreational services to:
1.  Discuss set up requirements needed by Facilities Maintenance.
2.  Hire the appropriate number of University Police, Fire and First-Aid Staff for safety.
3.  Hire a supervisor from Recreational Services for all activities occurring outside of normal operating hours.
4.  Pay for all charges before the event, or as arranged.

Reservations for special events are limited to two per month on the following priority basis:
1.  Recreational Services.
2.  Common Hour Exams (CAG and Livingston only).
3.  Recreational Services Club Sports.
4.  University organizations and clubs.

Equipment Rental

A variety of rental packages are offered to serve the needs of our patrons. Rental items include barbecue grills, volleyball sets, coolers, as well as “specialty” packages for the day or an extended weekend. Rental equipment is available to Rutgers University students, faculty, staff and Recreation members. A valid University ID is required.

Rentals

Equipment can be rented for a nominal charge on a daily, weekend or weekly basis. Rental requests may be obtained in the Offices of the College Ave. Gym, the Werblin Recreation Center, the Livingston Recreation Center and the Cook/Douglass Recreation Center. Forms must be filed at least 48 hours in advance.

Reservations

Reservations may be made in person up two weeks in advance. To guarantee reservations an equipment deposit fee must be paid upon completion of reservation form rental fees are due at time of pick up. University groups may reserve equipment with a letter from the sponsoring department. Be sure to plan ahead and reserve equipment in advance of your function.

Rental Package Descriptions

Picnic A:
1 Horseshoe Set
1 Volleyball Set
1 Croquet Set
5 Frisbees

Picnic B:
1 Belson Grill
1 Horseshoe Set
1 Volleyball Set
1 Croquet Set
5 Frisbees
2 Coolers
1 Cooler

Click here to download the Equipment Rental Form.

Rental Policies

  • Equipment rental forms should be returned to the administrative office in either the College Avenue Gym, the Sonny Werblin Recreation Center, the Livingston Recreation Center or the Cook/Douglass Recreation Center.
  • A deposit is required for all equipment rentals. This deposit will be returned once equipment is inspected and deemed in satisfactory condition. University departments and recognized organizations may make arrangements to have the deposit fee waved. An official letter signed by a sponsoring dean or department head will be accepted with prior approval. Please inquire in the administrative office for more details.
  • Equipment returned late is subject to a late fee.
  • Equipment that is lost, stolen or damaged is the financial responsiblility of the patron.